Software for the

Health industry

Personal trainer - studio operator - therapist - BGM
Customer & member management, appointment booking, invoices, Online coaching & online marketing and much more….

Simply manage everything

Exactly what you want. Exactly what you need.  

With OptiOffice you can do many things, that are not possible with other systems. It is a software that you can use to do anything for your business.

One software - great benefit!

Reduce fluctuation

Keep an eye on your customers at all times. Offer OptiOffice as an additional service and thereby improve your customer loyalty.

Generate additional sales

Create professional training and nutrition plans. Sell online courses and increase your sales.

Accelerate growth

Focus on the essentials in your business. Don't waste time on unnecessary administrative tasks.

Improve your image

Professional appearance towards your customers. OptiOffice for printing, app or integration on your website.

All-in-one solution

Member management, SEPA direct debit, online calendar, app, bills, appointments, newsletters and much more ...

Online software

No download and no complex installation necessary! Just register and you can start right away. 

Runs on all devices

PC, Mac, tablet or smartphone. OptiOffice is responsive and also supports you with a great app.


Intuitive software with lots of great features at an unbeatable, small and fair price. 

Why OptiOffice?

It's about how you can run your company with more ease,
professionalism and time savings.

How you can break new ground and increase your sales. How you can meet the various stresses of your everyday working life in a healthy and relaxed manner.

OptiOffice turns tedious administration into an experience.

Because it works. Because it is fun. Because it feels good.
And because we ensure that a good structure becomes a matter of course.

Your own business app is ready to go in minutes

Everyone is talking about digitization. Go with the times and offer your customers the digital service. Inspire your customers or members with your own app.

  • The OptiOffice app offers you and your customers mobile freedom
  • Individual specifications for more flexibility
  • Simply specify what your customer can do with the app
  • Training tracking, scheduling, creating measurements and much more ...
  • If you wish, you can get your own app in the App Store

The most important functions at a glance!

OptiOffice bringt dein Business weiter.
Deine tägliche Arbeit wird smarter.

Decide for yourself where you want to work!

Finally a software that works on all end devices - OptiOffice is completely responsive!

  • Quick access to important information
  • Manage your customers conveniently on the way
  • Access to your notes at any time, no matter where you are
  • Use the OptiOffice apps for more comfort

Scheduling made easy!

Die besten Kalender-Funktionen haben wir für Dich in OptiOffice zusammengefasst. Kein Wunsch bleibt unerfüllt!

Der wohl einfachste Kalender

Mithilfe des Kalenders von OptiOffice lassen sich Termine leichter verwalten und Dir bleibt mehr Zeit für die angenehmen Dinge des Lebens. Ein Klick in den Kalender, Kunde auswählen, fertig! Uns war wichtig, Termine machen muss schnell und einfach gehen.

Voller Terminkalender dank Online Terminbuchung

Kennst du das? Dein Team verbringt viel Zeit mit Terminverwaltung per Telefon oder E-Mail, anstatt sich um wertvollere Aufgaben im Studiobetrieb zu kümmern?

Das muss nicht sein! Lass deine Kunden auf deiner Homepage die Termine selber buchen. Die Integration ist kinderleicht. Gib deinen Kunden die Flexibilität sich Rund um die Uhr Termine zu buchen und erhöhe Deine Auslastung. Egal ob über die Homepage-Integration, Kundencenter oder die KundenApp.

  • Build a scheduler into your homepage
  • Customers can book appointments online themselves
  • More workload thanks to the waiting list function
Weniger Terminausfälle durch Benachrichtigungen
Die wohl effektivste Maßnahme gegen Terminausfälle ist eine automatische Terminbestätigung und eine Terminerinnerung. Indem Du Deine Kunden an den nächsten Termin erinnerst, senkst du die No-Shows um ganze 75%! Mit OptiOffice kannst Du gegen Terminausfälle was tun – ohne Aufwand und ganz automatisch per E-Mail oder SMS.
Automatische Abrechnung direkt aus dem Termin
Die Abrechnung erfolgt entweder beim Buchen des Termins oder nach dem Termin, über den TerminCheck.
By linking the services within the appointment type, OptiOffice can bill the service accordingly after the appointment check has been carried out.

Hat Dein Kunde ein entsprechendes Paket (z.b. 10er Karte) oder eine Mitgliedschaft, bei der diese Leistung enthalten ist, wird automatisch vom Kontingent eine Einheit abgezogen. Sollte der Kunde kein gültiges Kontingent haben, wird automatisch eine Rechnung erstellt.

Erstelle Dienstpläne für einen reibungslosen Ablauf
Organisiere und verwalten Deine Mitarbeiterinformationen aus einem zentralen Tool heraus. Plane Arbeitszeiten und behalte den Überblick durch den Personalplan in OptiOffice.

Fully automatic invoice generation

Don't you feel like having to spend a lot of time preparing invoices? Do you always put it off before you? Not anymore!

  • Perfect overview of all invoices
  • Brilliant link with the OptiOffice calendar
  • One click is enough to generate an invoice
  • Automated invoicing & still flexible
  • Send invoices by email with one click
  • Simple dunning system with a flair!
  • One click to collect invoices with SEPA direct debit

Put an end to bills via Word and Excel and save a lot of time with OptiOffice. With OptiOffice, you can write and send your professional invoices in seconds.

Easily manage and support customers and members

With OptiOffice you are always informed about your customers. Manage your studio easily and offer your customers the perfect service.

  • All data & facts about the customer in one central place
  • Manage packages & memberships
  • Simply collect membership fees with SEPA direct debit
  • Customer center with login system for customers
  • Customer & trainer app for even better support
  • Better sales through a simple lead system

Numbers & facts in perfection!

Do you want to know it exactly? Yes - you can have it! Clear facts and precise figures are essential for every company. Get the best overview!

  • Recognize strengths and weaknesses in your business
  • Receive a variety of clear reports
  • Find out early, what works and what doesn't
  • Improve your marketing
  • Gain new customers more easily

Check-in very easily via the OptiOffice app!

Your member can click on the check-in function on the app and conveniently check in with their smartphone using QR codes in the studio.

All you need is a QR reader. You can save yourself overpriced check-in cards.

Check in / out with OptiOffice

Simply swipe the membership card through the card reader and your member is checked in.

No matter which card system you want to use, whether with magnetic cards, chip cards, transponder systems, or do you prefer to type it in manually? Very easy with OptiOffice!

Cash in with the cash register system

Make it easy for you! Simply connect a receipt printer and use the touchscreen cash register to sell products in no time at all.

  • Works with every receipt printer
  • Payment in cash, card, invoice or credit is possible
  • Direct connection with the cash book
  • Compliant with the law (TSE extension possible) > More information

Training planning has never been easier

Offer your customers the extra service and create professional training plans. Your customers will be amazed and talk about your service.

  • Extensive exercise catalog with over 800 exercises
  • Integrate your own exercises super easily
  • Filter function facilitates exercise selection
  • All exercises with ready-made texts and pictures
  • Use different layouts for printing
  • Tracking and documentation of the training session with the app

Hours of putting together exercises is now a thing of the past.

  • Filter the appropriate exercises with just a few clicks of the mouse and simply drag and drop them into your training plan.
  • Set repetitions and sets and the training plan is ready for your customer.
  • Then train using the app or print it out


Our check-up is legendary! 

You can flexibly create anamnesis sheets and entire test batteries for your check-up.

You can make it easy for yourself and use the pre-made questions and tests. If you want it to be more individual, no problem. Be creative and set up your CheckUp form as you need it.  

  • Just use ready-made questions or tests
  • Create your own questions and tests
  • Create anamnesis questionnaire as you need it
  • Easily save templates for reuse
  • Add a disclaimer, print it out and delight customers
  • Professional documentation of your anamnesis

Get to the nutrition plan with just a few clicks!

Creating individualized nutrition plans is the supreme discipline of every nutrition coach. With OptiOffice you can do it in under 5 minutes!

  • Comprehensive recipe database
  • over 70.000 groceries
  • Easily create recipes yourself
  • Innovative nutrition planner

Your online business with OptiOffice

How you can quickly expand your offer to the online area, increase your income and automate processes. Use OptiOffice for your online support!

Stay in touch with your customers

Communication with your customers / members has never been more important than it is now. You can reach your customers with our newsletter function.

Online booking for your online streaming

Enter your link to your virtual training room in the appointments. Your customer books the appointment relaxed from home.

Password protected customer area

You can easily create a protected area on your website. Your customers log in there or in the app.

Sell 24 hours in your online shop

With your own online shop you can sell your services and products fully automatically around the clock.

Customer app for that special service

Offer your customers a customer app. Always be in the pocket of your customer and close at hand. Allow more flexibility and convenience.

Training support through training plans

Create professional training plans quickly. Your customers can train directly with the app and document the success of the training

Create video courses and run your own stream

Sell video courses through the shop. With automated billing and sending of the access data for your protected member area.

Online check-up for modern work

Let your customer take the anamnesis from the sofa. You can see the answers directly in the customer file. The disclaimer is also considered.

Studio operators who use OptiOffice successfully

As the operator of a personal training lounge, the smooth process is the basis for professional work. After several software tests, OptiOffice was the best solution, which to this day offers me and my trainers optimal support in everyday work. It is easy and intuitive to use. Therefore, I can recommend the software unreservedly.


Inh. PT-Lounge Kornwestheim

As the owner of a personal training lounge, my time is very important to me. Therefore this app and the OptiOffice system are very helpful! Thanks to the optimal control of appointments and fast online appointment booking for my customers, it is worth gold for me. My customers think it's great, I invest my time in training or other organizational measures. Great support and quick response time. Top!


Inh. PT-Lounge Erding

With OptiOffice I brought a program into the studio that covers all areas. Creating training plans for EMS or personal training is totally easy, and the calendar and billing functions are also simple. Everything interlocks. I am happy to have chosen OptiOffice. There is always someone available for questions and suggestions.


Inh. Fitness Lounge

OptiOffice pays for itself!

Because an hour of your time is worth a lot more! And with OptiOffice you gain significantly more than three hours per week.

  • unbeatable conditions to make work easier
  • stay flexible - OptiOffice can be canceled on a monthly basis
  • Always the latest version - updates are automatically free of charge
  • personal support via email, phone and Facebook group
  • extensive help area with many explanatory videos & FAQs
  • Help with the conceptual implementation
  • Support of the OptiOffice community

14 days free trial without any risk 

With us, everything is very relaxed. You are welcome to test OptiOffice for 14 days with no obligation and we do not result in a paid license. So you don't even have to quit if you don't want to continue. 

With us, even after activation - if you want - you will not be caught in a long contract, but can terminate with a notice period of just one month. Wir wollen dich ja schließlich unterstützen und nicht „gefangen nehmen“.

You can expand your OptiOffice

With our additional modules you can expand the functional scope of OptiOffice and work in an even more versatile manner. OptiOffice can do even more and is customizable.

All prices are exclusive of statutory VAT.

My team and I have been using the OptiOffice software for about 6 months and we are very satisfied. The personal introduction to the program was very competent and all of my questions and problems were addressed. The combination of accounting software and training software in one saves us a lot of time.


Inh. Bodyflow

From my point of view, it is the optimal solution for automating and simplifying processes for personal trainers. The interaction of these functionalities is what makes this application so special. In addition, great service from a very dedicated team. An application for personal trainers by personal trainers. Top!


Motion for Vitality

Experts who use OptiOffice successfully

I am just excited. This program is everyday-friendly, very easy and yet so complex that all my expectations of a high-end solution have been exceeded. Thanks to OptiOffice, we have become even more professional and faster. I am also very sure that the price-performance ratio is absolutely unbeatable.



As the head of a large training organization, it is particularly important to me that my participants concentrate on their core business (optimal customer service). OptiOffice offers the ideal support for this. Scheduling, billing tools, check-ups and even the creation of training plans ... what more could you want?


Inhaber Gluckerkollege, PT-Lounge

With OptiOffice I have not only found a complete solution for my core business PREMIUM PERSONAL TRAINING ® and my associated administrative activities, but also a highly motivated team that responds to my wishes promptly and without complications. I can recommend the software to every personal trainer!


FA. Spielraum in Darmstadt

Who should use OptiOffice

OptiOffice is the ideal software if you are a personal trainer or even run a studio. Make it easier for yourself and manage your entire company with just one tool.   

Eine Software viele Branchen. Wir sind überzeugt! Mit OptiOffice wirst Du viel Freude haben und ist die ideale:   

Start now!

Are you ready? Discover a great software!